What season is it? No, not winter. It’s Girl Scout Cookie season! And along with that comes the challenge of how to organize Girl Scout cookies.
You’ll love this article as a Cookie Mom. Do you need to organize your daughter’s cookies once they’re home? Check out this article sharing Girl Scout delivery tips and tricks here.
So first, the good news. Both Little Brownie Bakers and ABC Bakers introduced a new cookie, Raspberry Rally. However, currently this cookie is currently only available via direct ship and on a limited basis.
You need to learn only one new cookie, so it doesn’t change what you did last year by too much. But you still want to get and stay organized so you know exactly who gets what cookies.
If you’re like me, you volunteered to be Cookie Mom, and now you entered the initial orders, you get to pick up the cookies. You suddenly realized that this can be a little daunting.
Wait, forget the selling, figuring out how to organize Girl Scout cookies is the real challenge! On the plus side, the organization doesn’t have to be that complicated.
Getting yourself prepped before the cookies come and ensuring you have adequate space makes the process much easier. It also prevents the panic of trying to figure out where that missing box of cookies went or why you have extras.
I picked up the cookies from my daughter’s troop today – two SUV loads – this morning and within an hour and a half, I had them back to my house and sorted into boxes sold by girl, donated boxes that we drop at the local food pantry, and boxes we have reserved for our cookie booths.
Need help with your cookie booth strategy? I’ve got you covered with my cookie booth tips and printables, too.
The boxes my daughter sold? Those she sorts when she gets home from school (because this is HER project, not mine), but the same philosophy holds when you need to figure out how to organize Girl Scout cookies for the troop or for your daughter.
When she gets ready to deliver, I use this free thank you printable to organize them and encourage customers to buy more cookies when they run out.
Cookie Moms: How To Organize Girl Scout Cookies (2023)
Before you get your cookies:
Updated for 2023 cookies: I created a how to organize Girl Scout Cookies free printable for cookie moms years ago that works beautifully whether you’re the only one sorting the cookies as they come into your home or whether you have someone helping you.
Print this out and fill out the sales for each girl as your first step. Cut the full sheet into the squares for each girl and write in each girl’s name and the total cookies sold from your online system.
Note that this year, the cookie varieties changed just a little with both bakers adding Raspberry Rally this year, as I mentioned above.
Raspberry Rally is the same cookie for both bakeries, a crispy cookie infused with raspberry flavor and dipped in a chocolate coating.
Both Little Brownie Bakers and ABC Bakers added this as a 10th cookie, and since – at least for now – girls won’t be delivering it themselves, that makes sense. Neither bakery removed any cookies this year.
While girls cannot currently order this cookie through their councils for in person delivery, I did include it on the organization sheet in case anything changes and also to help the girls remember to mention the option to order it online to their customers when they deliver their cookies.
Make picking up your cookies easier
When you pick up the cookies, we write our troop numbers on a slip of paper and to place that in our windshield to ensure the right troop gets the right cookies. This is easy enough to do on a piece of scratch paper with a marker.
I also note how many total cases we should receive by type of cookie. That way, I don’t have to print out another piece of paper to track, and I know exactly what we should be getting.
Yes, one year, we did have a discrepancy and only because I had my own tally did we straighten it out quickly. Once you leave the pickup spot, you generally don’t have recourse for any missing boxes.
Easily sort your troop’s cookies
Once you get home, sort the boxes by type of cookie. Ensure you have plenty of space both for the cases that you have to start and to space organize the boxes by girl.
Place all the Thin Mints together, all the Tagalongs together, etc. I find it easiest to do this with the cases in a line in the order they come on the order form – Adventurefuls first, then Trefoils, etc., which makes it easy for me to take boxes as I go and not accidentally miss a type of cookie for a girl.
Take the slips of paper you wrote out for each girl and pick the cookies one girl at a time. If I’m not sure I’ll have enough space, I will actually tape the paper to my wall.
That ensures I have enough space for each girl’s boxes. I then refer to the slip to quickly see exactly how many cookies I need for each girl without worrying that I am reading off a row and giving the wrong number of cookies.
Once I have all the cookies sorted by girl, I send an email to the troop letting them know the cookies are ready. I give them a deadline to arrange pick up.
And yes, I make the girls come to me to get their cookies. I have them sorted and organized, and with all the work I do, they can make the quick trip over to get their cookies.
I keep the stacks of cases for each girl organized by the girls’ first names. This lets me quickly and easily pass along the cookies when they and their moms come to pick them up.
With so many girls in our troop, this is one of those sneaky tips when you think about how to organize Girl Scout cookies. I do a quick review of the cookies with each girl as they pick them up so we’re all in agreement and don’t have issues later.
It’s time to deliver – what are your tips on how to organize Girl Scout cookies?
Need to organize your daughter’s cookies? Check out these ideas, including a free thank you printable to go with your cookie orders!
Next up? Check out how to get your booth sales running smoothly and increase sales.