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How To Organize Girl Scout Cookies – Updated for 2024

What season is it? No, not winter. It’s Girl Scout Cookie season! And along with that comes the challenge of how to organize Girl Scout cookies.

You’ll love this article as a Cookie Mom. Do you need to organize your daughter’s cookies once they’re home? Check out this article sharing Girl Scout delivery tips and tricks here.

So first, the good news. Neither Little Brownie Bakers nor ABC Bakers introduced a new cookie this year. Last year’s hit new cookie, Raspberry Rally, is not available this year at all either for online sales or in-person sales.

While you don’t need to learn a new cookie this year, you still want to get and stay organized so you know exactly who gets what cookies.

How to Organize Girl Scout cookie sales for cookie moms and girl scouts

If you’re like me, you volunteered to be Cookie Mom, and now you entered the initial orders, you get to pick up the cookies. You suddenly realized that this can be a little daunting.

Wait, forget the selling, figuring out how to organize Girl Scout cookies is the real challenge! On the plus side, the organization doesn’t have to be that complicated.

Getting yourself prepped before the cookies come and ensuring you have adequate space makes the process much easier. It also prevents the panic of trying to figure out where that missing box of cookies went or why you have extras.

I picked up the cookies from my daughter’s troop today – two SUV loads – this morning and within an hour and a half, I had them back to my house and sorted into boxes sold by girl, donated boxes that we drop at the local food pantry, and boxes we have reserved for our cookie booths.

Need help with your cookie booth strategy? I’ve got you covered with my cookie booth tips and printables, too.

The boxes my daughter sold? Those she sorts when she gets home from school (because this is HER project, not mine), but the same philosophy holds when you need to figure out how to organize Girl Scout cookies for the troop or for your daughter.

When she gets ready to deliver, I use this free thank you printable to organize them and encourage customers to buy more cookies when they run out.

Cookie Moms: How To Organize Girl Scout Cookies (2024)

Before you get your cookies:

Updated for 2024 cookies: I created a how to organize Girl Scout Cookies free printable for cookie moms years ago that works beautifully whether you’re the only one sorting the cookies as they come into your home or whether you have someone helping you.

Print this out and fill out the sales for each girl as your first step. Cut the full sheet into the squares for each girl and write in each girl’s name and the total cookies sold from your online system.

Do this before you have any cookies in your possession. Download this version for Little Brownie Bakers cookies, and download this version for ABC Bakers cookies.

As a heads up, the file names say 2022, but the cookies from 2022 and 2024 are identical, so it is the correct file.

Note that this year, the cookie varieties changed just a little with both bakers removing Raspberry Rally this year, as I mentioned above.

Do you know the cookie options and what they’re like? If you’re new to being a cookie mom, make sure you read the Girl Scout cookie flavors article.

Girl Scout cookie order organization free printable for Cookie Moms

Make picking up your cookies easier

When you pick up the cookies, we write our troop numbers on a slip of paper and place that on our windshield to ensure the right troop gets the right cookies. This is easy enough to do on a piece of scratch paper with a marker.

I also note how many total cases we should receive by type of cookie. That way, I don’t have to print out another piece of paper to track, and I know exactly what we should be getting.

Yes, one year, we did have a discrepancy and only because I had my own tally did we straighten it out quickly. Once you leave the pickup spot, you generally don’t have recourse for any missing boxes.

Cookie Moms make delivery of cookies simple

Easily sort your troop’s cookies

Once you get home, sort the boxes by type of cookie. Ensure you have plenty of space both for the cases that you have to start and to space organize the boxes by girl.

Place all the Thin Mints together, all the Tagalongs together, etc. I find it easiest to do this with the cases in a line in the order they come on the order form – Adventurefuls first, then Trefoils, etc., which makes it easy for me to take boxes as I go and not accidentally miss a type of cookie for a girl.

Take the slips of paper you wrote out for each girl and pick the cookies one girl at a time. If I’m not sure I’ll have enough space, I will tape the paper to my wall.

That ensures I have enough space for each girl’s boxes. I then refer to the slip to quickly see exactly how many cookies I need for each girl without worrying that I am reading off a row and giving the wrong number of cookies.

How to Organize Girl Scout Cookies - write orders on a slip of paper to keep them organized

Once I have all the cookies sorted by girl, I send an email to the troop letting them know the cookies are ready. I give them a deadline to arrange pick up because too often without a deadline, they sat in my garage for way too long.

And yes, I make the girls come to me to get their cookies. I have them sorted and organized, and with all the work I do, so it’s not unreasonable to ask them to make the quick trip over to get their cookies.

I keep the stacks of cases for each girl organized by the girls’ first names. This lets me quickly and easily pass along the cookies when they and their moms come to pick them up.

With so many girls in our troop, this is one of those sneaky tips when you think about how to organize Girl Scout cookies. I do a quick review of the cookies with each girl as they pick them up so we’re all in agreement and don’t have issues later.

Girl Scout Cookie organization tips for Cookie Moms

It’s time to deliver – what are your tips on how to organize Girl Scout cookies?

Need to organize your daughter’s cookies? Check out these ideas, including a free thank you printable to go with your cookie orders!

Next up? Check out how to get your booth sales running smoothly and increase sales.

Image shows a collage of images with Girl Scout cookies and the text how to organize girl scout cookies updated for 2024.

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  1. […] your own cookie sales from the initial order. Did you check out my post for tips there with the free Girl Scout cookie thank you and printable? Now, it’s booth time, and I know you and your girls want to increase Girl […]

  2. Larissa says:

    Thanks for the great printable! It made my job a little bit easier. To make the receipt/thank you note a little more personal, I did two per sheet leaving a space at the top for the girls to draw a picture. Once the girls drew their pictures, I brought them home to scan and make copies, which I will give to them when they pick up the cookies

    • Michelle says:

      That is such a neat idea! I love it. We just got our cookies in Thursday and my daughter has been sick, so we haven’t delivered them yet, but this is fantastic and I may have to steal this idea!

  3. Elira says:

    I put shipping labels with the name of the buyer, how many boxes they purchased, and whether they have paid or not. It makes distribution easier.

    • Michelle says:

      That’s definitely an efficient way of doing it! My daughter isn’t savvy enough to make shipping labels, but I’m sure in a couple years she’ll have a system like this down so she can go faster from the stacks of boxes in my front hall to being ready to deliver to her customers. I look forward to that day! 🙂

  4. Patty says:

    You are awesome!!!! Thank you!!! These are much easier than the sticky note approach and helps both busy Cookie Moms and the scouts themselves! Thank you for sharing!!!

  5. kelly says:

    Thank you for the printable sheets! This is my third year as cookie mom. We started out with 23 girls, now down to 14. This is our first year signing up for cookie booths. Wish me luck!!

  6. Christina Willison says:

    Thanks so much for the great printables! this will make this season so much easier!

  7. Heather Ammon says:

    I do something similar, but I put cases & boxes. So if a girl sells 39 boxes of things mints I know to pull 3 cases + 3 boxes. It makes it go much quicker when sorting (less math being done in your head). Lol.

    • Michelle says:

      Absolutely – the girls in my daughter’s troop last year tended to not sell enough to need to pull cases, but that makes total sense if you have motivated girls!

  8. Heather says:

    This would have been incredibly helpful for me last year! I had all manner of sticky notes and piles of boxes all over our dining room last year! This year my daughter isn’t in Brownies (she was in Daisies last year) because there wasn’t a troop local to us, unfortunately, but it was fun last year!

    • Michelle says:

      Bummer that you don’t have a troop near you. My daughter missed last year when our troop dissolved, but she found a new one that has been great – and obviously I’m cookie mom again. I started with sticky notes one year, but I like this so much better!

  9. Susan says:

    I love how organized you are. I was cookie mom two years in a row and came up with a similar system to yours. I had a love/hate relationship with being cookie mom at the time and now that it’s years behind me, I miss it just a bit.

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